Introduction
Senior Champions and Junior Champions: After the EISEF Awards Ceremony, you have more work to do: getting ready to go to ISEF in Pittsburgh, Pennsylvania.
Senior Champions: now you’re ISEF Student Finalists. EISEF will pay all the expenses for you and your Adult Sponsors to participate in ISEF. You have less than a week to make sure that all your project paperwork is in order and your exhibit meets ISEF’s rules in every respect.
Junior Champions: now you can choose to be ISEF Student Observers. You can attend ISEF, see what goes on there, and become excited about doing a science project next year. EISEF will pay your ISEF entry fees and give you a meal allowance, but your parents will have to pay for your travel and lodging. You have about a week to let us know if you will be going.
Other family members: you can also travel with the official EISEF party to ISEF and share this exciting event with your students. You will have to pay all your own expenses, including ISEF entry fees, meals, travel, and lodging. You, too, have about a week to let us know who will be going.
Adult Sponsors: Senior Champions, we give your Adult Sponsor a free trip to ISEF as a reward for the good job they did with you. The free trip is only for your Adult Sponsor. We don’t allow you to transfer the trip to somebody else (such as your parent), even if your Adult Sponsor can’t go. The “somebody else” will have to go as an “other family member” and pay their own way.
The Timeline below lists all the major events on the journey from EISEF to ISEF. Read it carefully: if you miss a deadline, you’ll miss out on going to ISEF!
EISEF’s ISEF ID
EISEF’s fair ID with ISEF is USIA01.
Event Timeline from EISEF 2012 to ISEF
| Days after EISEF | Date/Day | Action | Responsibility |
|---|---|---|---|
| 0 | March 17 (Saturday) | Fair Day | |
| 5 | March 22 (Thursday) | All Student Finalist paperwork to EISEF Fair Director for review | Student Finalists Adult Sponsors |
| 6 | March 23 (Friday) | Final Paperwork Review by EISEF | School SRC/IRB EISEF Safety & Standards Fair Director |
| Notify Student Finalists of any problems | Fair Director | ||
| 8 | March 25 (Sunday) | Tell EISEF who will be traveling to ISEF | Student Finalists Adult Sponsors Student Observers Other family members |
| 9 | March 26 (Monday) | All paperwork problems identified, fixed, and returned to Fair Director | Student Finalists |
| Register Official Party with ISEF | Fair Director | ||
| 10 | March 27 (Tuesday) | All materials sent to Science Service | Fair Director |
| 12 | March 29 (Thursday) | Deadline for all materials to be received at Science Service | |
| 13–14 | March 30 (Friday)–March 31 (Saturday) | State Science and Technology Fair of Iowa, in Ames. | |
| 30 | April 16 (Monday) | Deadline for all travel deposits to be received by EISEF | Student Observers Other family members |
| 50 | May 12 (Sunday) | Rest of your travel cost to EISEF | All travelers |
| Depart for ISEF in Pittsburgh, Pennsylvania | |||
| 51–55 | May 13 (Monday)– May 18 (Friday) | ISEF in Pittsburgh, Pennsylvania | All travelers |
| 56 | May 19 (Saturday) | Return to Iowa | All travelers |
Travel costs and deadlines:
- Student Finalists and their Adult Sponsors: EISEF will pay all your expenses (travel, lodging, and ISEF fees) and give you a meal allowance.
- Student Observers: EISEF will pay your ISEF fees and give you a meal allowance. Your parents must pay us for your travel and lodging. Based what the trip has cost in previous years, they must pay us $1250 by April 16.
- Other family members, etc.: You must pay us for your travel, lodging, and ISEF fees. Based what the trip has cost in previous years, you must pay us $1250 per person by April 16. You must also pay for your own meals.
- Payment Deadline: If you must pay your travel expenses, we must receive your full payment ($1250) by April 18 to reserve your place.
- After the trip: We will send you a refund or bill for the difference between what you paid and what the trip actually cost.